If you have been tasked to organise a company picnic to boost employee productivity, you will certainly need all the help you can get. It isnt easy organising an event but with a detailed plan, you might be surprised at how much you can accomplish. To help you get started, here are some of the important factors you need to take into consideration:
- Funding - know where your fund is coming from and how much budget you will be working with. This will actually dictate the kind of picnic you can put together
- Attendees - determine the number of people attending to make sure you will be able to fit them in your budget. Ask assistance from HR so you can find out who should be invited and how many should be expected
- Management preferences - enquire about food, venue and entertainment where possible. For an easier time, present several plausible options to your manager. That way they can make a decission on the spot. Present your options as a theme, suggesting the incorporation of promo merchandise. For instance, beach venues will be best complimented by customised beach towels, prom osunscreens and printed frisbees.
- Activity - find out what kind of activity will be approproate for the event. Choices include team sports, contests, awards and fundraisers. At this point, you will also need to consider the kind or prizes to hand out. Promotional products such as branded picnic sets, corporate office accessories and personalised clothing or apparel are always appreciated.
- Organisers/Volunteers - find out whom, how many are willing to help. The more people you can recruit to help out, the fewer problems you will encounter. Although you might be brains behind this picnic, it doesnt mean you have to do everything.
